Frequently Asked Questions
UCS Electronic Document Delivery System (EDDS)
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In response to the COVID-19 public health emergency and the expansion of “virtual”
court operations, the Unified Court System has initiated a new program to transmit digitized
documents (in pdf format) to UCS courts, County Clerks, and other court-related offices around
the State, commencing on May 4, 2020.

Q: What is EDDS?
The Electronic Document Delivery System (“EDDS”) allows users, in a transaction
commenced at a UCS web portal, to (1) enter basic information about a matter; (2) upload one or
more pdf documents; and (3) send those documents electronically to a court or clerk selected by
the user. Upon receipt of the document(s) by the court, the sender will receive an email
notification, together with a unique code that identifies the delivery.

Q: Why has UCS developed this new document delivery system?
The new system is intended to reduce the need for delivery or filing of paper copies of
documents with the courts – and thereby to minimize foot traffic during the COVID-19 public
health emergency. It will also facilitate the court system’s expanded virtual court operations,
which rely upon digital documents.

Q: Can EDDS be used to file documents with courts and County Clerks?
Yes – but with some notable restrictions and qualifications.
Most courts that currently accept filings in paper format will accept pdf copies of the
filed document through EDDS. Supreme Courts, County Courts, Family Courts, Surrogates
Courts, District Courts, and City Courts. However, this program will not be available in the New
York City Criminal Court and may have restricted use in some other courts.
Importantly, EDDS is not intended to duplicate or supplant the New York State

Courts Electronic Filing System (NYSCEF) and may not be used for filing in matters
where NYSCEF is available on either a mandatory or consensual basis. Court users familiar
with NYSCEF will recall that it is broadly available in many civil matters in Supreme Court,
Surrogate’s Court, and the Court of Claims around the State. Before using EDDS for filing,
please make sure that NYSCEF is unavailable. (A list of courts and case types approved for efiling through the NYSCEF system may be found on the Authorized for E-Filing page.)

Q: How do I file a document through EDDS?

To file a document through EDDS, you must begin at the UCS EDDS page. There you
will be instructed in simple steps to enter appropriate identifying information (including sender
contact information, and information about the case and document[s]), to select the county and
court for delivery, upload the document(s), and to complete the transmission. If a filing fee is
required, you will also be instructed about payment of the fee through online credit card or, in
some cases, telephonic credit card transaction.

Once your transaction is complete, the clerk’s office will review the submission and, if it
meets all filing requirements, will file the documents as requested. If the submission is
incomplete or unsatisfactory for filing, you will be notified of the problem by email or other
means.

Q: How long will it take to file a document I have submitted through EDDS?
The Court System will make every effort to address filing requests promptly upon
receipt. However, considering current operation restrictions, it may take one or more days for a
filing request to be reviewed and approved.

Q: May I file documents with clerk’s offices in person or by mail?
During the current COVID-19 public health emergency, and consistent with State and
national health directives, many courts buildings and offices have remained closed and/or
consolidated. This makes the filing of papers in person or through the mail difficult, inefficient,
or impossible currently.

Q: Should I file emergency applications through EDDS?
During the COVID-19 health emergency, UCS courts around the state have established
locations and procedures for the submission of emergency applications. EDDS is not designed
to supplant those procedures and should not be used for filing emergency applications.

Q: How should I serve documents filed through EDDS?
By order of the Chief Administrative Judges, documents filed by EDDS should be served
on other parties by electronic means, including email or facsimile. (Unlike NYSCEF, EDDS is
not a system for service of papers.)

Q: What types of documents may be filed through EDDS?
Any document that is currently being accepted for filing by the UCS in pending
nonessential matters may be filed through EDDS. (Nonessential matters are legal proceedings
other than those deemed “essential” during the COVID-19 public health emergency, as directed
by the Chief Administrative Judge in late March [AO/78/20]). However, please remember that
EDDS is unavailable in courts and case types where NYSCEF filing is available.

Q: What if I have problems using EDDS?
Because EDDS is a new system which substantially changes offices practices in court
clerk and county clerk offices around the state – and at a time when court operations are dealing
with new realities of remote and curtailed operation — we anticipate that its rollout will not be
trouble-free. Please report any problems using the new system to us by email at
edds@nycourts.gov, and we will do our best to remedy them as quickly as possible. Please feel
free to send comments and suggestions about the new system to us at this same email address.

 

Reposted from the Unified Court System website.